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The qualities every Virtual Assistant need to have for effectiveness
To become a virtual assistant there are some qualities you need. These qualities will help you become effective, efficient and relevant in this era of growing need for a virtual assistant (VA).
To be honest, setting up your own VA shop or business is very easy, but becoming successful isn’t EASY AT ALL!! With no apology to anyone, it is not EASY!
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It is not easy finding a client even after positioning yourself in a way you can attract the client. Then comes client management, client communication, establishing a relationship and keeping thus status, makes virtual assisting a difficult career to pursue.
Moreover, if you can’t deliver your works, you can’t manage the clients, they turn to another who can. Sorry reality is harsh, if you can’t cut it, you will just fall-off is that simple!
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But then, there is a way around all these VA bureaucracies. This brings us to the topic of the day The qualities every virtual assistant need to have for effectiveness
Good communication
Good communication really matters when running a virtual assisting business online. To become good at virtual assisting, you need to develop the habit of communicating your work progress to your client when they need it and how they need it.
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A client may choose a particular day in a week to expect you to communicate work progress. Although even without the client choosing a particular day, a good virtual assistant knows the importance of communicating work progress and does it. It is for the satisfaction of the client. This is an undisputed quality of virtual assisting.
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Decide a method of contacting your client with relevant information at the end of the day. Email the client, chat them up on Facebook, Twitter, Telegram or even Whatsapp. A good relationship is established by communicating with the clients.
Becoming reliable as a virtual assistant
Finding the right-reliable virtual assistant is a huge problem in the industry. This is a common problem in the industry and it’s depicting a bad name for the business.
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This is inexcusable, the attribute of a good virtual assistant entails reporting back your progress, picking calls from client and potential clients. Generally, you are supposed to assist in any way possible to the needs and wants of your client(s). These shows to the client you are reliable and reflects a good quality to the industry and your personality as a virtual assistant.
Most fields of studies are working towards professionalism, with the bad reputation of unreliability on the part of some VA, how can the industry grow to its full potential?
Becoming a virtual assistant is easy, becoming a reliable virtual assistant is a quality not easily attained without hard work, cherish it as a mother cherish her child.
Managing your time as a virtual assistant
Most virtual assistants are multi-tasking in order to make ends meets. I think a good virtual assistant knows why multi-tasking is good for business as all virtual assistant or administrative assistant multi-tasks to make ends meets.
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The attributes of multi-tasking cannot be overruled from VA, thus you have numerous obligation to fulfil. Use Google calendar to plan and manage your time to excel as a VA.
A good virtual assistant knows when he performs at his best! Choose such a time render assistance to clients.
Obviously, when making a priority check-list for the day, the urgent and important items on the list should be done first. By so doing, you are exhibiting the qualities of a good virtual assistant.
Resourcefulness as the quality of virtual assistant
You are going to be asked so many questions by your clients as a VA, but I think that’s kinda the whole point!
The client shouldn’t and cannot be expecting you to know everything, except where you are a niche VA, then you may be able to give about 97% answers to all question on your niche.
But still, is kinda the whole point of being a VA, you get to be resourceful and get around problems with solution.
There’s no shame in telling your client you have never done such a work before, but you will be happy to find out how it is done.
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Resourcefulness as a VA is to keep learning about new things every day. Learning is the quality that gives you an edge as a virtual assistant.
A good Virtual Assistant add value
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Don’t go about the money and forget the basics in virtual assisting business. It is characterized by adding value to the client, taking your client business like it yours and add value to it.
Becoming a virtual assistant is not all about getting hired and getting paid, it is mostly about adding value to your client and getting paid, it’s that simple!
The realities of a virtual assistant
A virtual assistant always undergoes some difficulties in rendering assistant and getting paid. Knowing these, the calibre of a good VA is to know the following
You will need to motivate yourself every day to get paid.
You will need to market yourself from day 1 of setting up shop till forever.
Your clients may sometimes not be happy with your work, well it happens to, get over it.
If you do not do the job right or you really messed-up, get it fixed, apologies if you must and don’t charge for it!
On a final note, sometimes it does not and cannot work with some clients based on demands or unrealistic job description, when this happens, fire the client.
On a conclusive note
As a virtual assistant, it is paramount to know, you can’t have all the qualities every VA needs for effectiveness so you can make a living from it, but you need to seriously consider doing something about yourself to improve on your qualities.
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As you learn every day on the job, so also you can grow your qualities. But if you think that VA is a bed of Roses, sorry you are in the wrong career!
But if you have the above-mentioned qualities and delivers them to every client you meet for busuines, then you’d become an awesome VA and make a living from it.
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